EndNote 20, EndNote X9 and EndNote X8 have a library sharing feature that allows you to share your entire library with up to other colleagues. Please note in order to be able to share your library you will first need to setup EndNote Sync.

You do have the option of setting the library properties as Read-Only in Windows or Locked on a macOS , this will allow multiple people to open the library at the same time, but nobody will be able to add or edit references when the library is opened with Read-Only access.

If anyone is working in the library in anything besides Read-Only, you cannot have any other people in the library. A member of the shared library can use the Save a Copy command or Compressed Library command when the shared library is open, but it is not recommended.

The copy or compressed version retains the shared library association and can only be opened by a shared library member. Any changes made to the copy or compressed version will sync back to the owner and all members.

If a member wants to provide some or all of the references to a non-member than the member should copy all or some of the references to a new library. The member can also request the owner send some or all of the references to a non-member since the owner can use the Save a Copy command or Compressed Library command and produce a library that is not considered the shared library.

Toggle SideBar. Search Loading. Articles EndNote: Library sharing and editing. Information Article. You must sync your EndNote desktop and online libraries, because the sharing process works through EndNote Sync. Here is a video on how to sync your Endnote desktop library to Endnote Online. Once you have synced your library to Endnote Online, you can access the shared library.

You will see a list of all the libraries that have been shared with you. Select the shared library you want to open and click the Open button. The library will open, looking much like any other EndNote library.

Note, however, that the name of the library will show the EndNote online account name of the owner. You can now add references. When you sync your library, these will be shared with the owner and others who have access.

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